Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.


How? Become a **ADMINISTRATIVE ASSISTANT AND COORDINATOR** at Abbott in **San Juan, PR**

As **ADMINISTRATIVE ASSISTANT AND COORDINATOR** you will execute fleet coordination for the Affiliate. Maintain Customer/ Vendor Master Files in the ERP System. Support Finance Management in the coordination of facilities/operations related activities. Conduct administrative tasks for Finance Organization.


+ Coordinate fleet activities. Serve as liaison between Third Party Fleet Services Provider and Abbott. Keep

+ control log of spare (unassigned) vehicles. Monitor movements and coordination of spare vehicles. Administer

+ Total Gas Cards for fleet users (new cards/cancellations/duplicates). Coordinate the annual renewal of

+ Company vehicles registrations. Administer Fleet Services Card (new cards/ cancellations /duplicates).

+ Coordinate fleet vehicles acquisitions and renewals. Prepare administrative Check Requests (ACRs) to process

+ timely payment of fleet related invoices (Fleet Third Party Providers ,and Gas Cards) on a monthly basis.

+ In charge of the maintenance of the Customer and Vendor Master Files in the ERP System as required. These

+ responsibilities include the input of massive changes when needed by the business.

+ Pick up correspondence on a daily basis. Prepare list of customer checks received to be deposited.

+ General office work.

+ Coordinate certificate of liabilities for Company events

+ Prepare ACR to process payments as required. When applicable, route for the approval of out of Affiliate

+ approvers.

+ Initiate requisitions for Purchase Orders in the System as required

+ Obtain documentation for the renewal process of \"Ley de Preferencia\" before it expires

+ Create wire transfers through the Web Cash of BPPR as needed

+ Monitor postage meter machine. Initiate replenishment when required.


To be successful in this role, you will require the following qualifications:

+ 5 years of experience in administrative functions.

+ Bachelor's Degree in Secretarial Science, Administrative Assistant, BBA or related fields.

+ Excellent writing and verbal communication skills in both English and Spanish.

+ Proficient with Word, Excel, Power Point, and Outlook.

+ Strong interpersonal and communication skills as well as building internal and external customer relationships.

+ Oriented to people and teamwork environment.

+ Strong initiative.

+ Ability to work under pressure and limited supervision.

+ Capable of handling multiple tasks. Ability to prioritize.

+ Highly organized.

+ Maintain discretion in dealing with matters of a confidential nature.

An Equal Opportunity Employer

Abbot welcomes and encourages diversity in our workforce.

We provide reasonable accommodation to qualified individuals with disabilities.

To request accommodation, please call 224-###-#### or email

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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